Customs clearance is where import programs succeed or bleed margin. Preparation starts before the vessel sails. This checklist consolidates what we prepare for every export and what buyers must arrange in advance.

Documents the exporter should provide

  • Commercial invoice with HS codes and values
  • Packing list with VINs and container load plan
  • Bill of lading (original / telex release)
  • Certificate of origin (form for duty preference where applicable)
  • Third-party inspection certificate (optional but recommended)
  • NEV battery declaration + IMDG certificate for EVs
  • Proof of export license and customs registration

Destination-side checks (buyer)

  • Vehicle age limits and emission standards
  • LHD/RHD legality and conversion requirements
  • VIN registration process and inspection
  • Duty, VAT and luxury/special levies
  • Type approval or import permit lead times
  • Port pre-clearance programs (e.g., advance customs filing)

EV-specific compliance

EVs are classified as dangerous goods for maritime transport when shipped with battery above certain SOC thresholds. Confirm the exporter ships with an IMDG-compliant battery declaration and correct stowage. Some destinations also require battery passport or recycling registration.